## 2,800+ companies automate their expense management with ● Circula

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## How the railway industry by Circula.

### Natively integrated railway industry tariff logic

Meal allowances, BMTV allowances, and the three-month rule are automatically calculated and applied correctly. No manual recalculation, no errors in tax audits.

### Submit travel and expenses from the job site

Fitters, train drivers, and technicians submit expenses directly via the app – from the job site, between shifts, or on their way home. No desktop, no paper, no paperwork chaos.

### Audit-proof and GoBD-compliant – without extra effort

All receipts, workflows, and exports comply with GoBD and GDPR. Circula is ISO 27001 certified and DATEV-audited – to ensure your next tax audit holds no surprises.

## Compliance first. Because collective bargaining agreements allow no room for error.

### BMTV logic as a system – not as an Excel spreadsheet

Rules for local and remote assignments, the three-month rule, weekend commutes: Circula stores these regulations system-wide and applies them automatically – for each assignment, for each employee, updated daily. What is currently maintained manually in spreadsheets is automatically handled upon submission. Audit-proof, documented, and ready for export to DATEV.

### Record on the go – ready for booking in accounting

Technicians record travel and expenses directly via the app – no training, no paperwork. 54% of all submissions arrive in accounting ready for booking. No manual rework, no month-end chaos.

### Maximum security for your financial data

Circula operates an Integrated Management System (IMS) that covers the requirements of GDPR (DSMS) and ISO 27001 (ISMS).

Comprehensive technical and organizational measures ensure that the confidentiality, availability, and integrity of your data and your employees' data are guaranteed at all times.

## The tool that understands the billing logic of the natively understands the railway industry. 100% compliant.

### BMTV- Allowances

Local and long-distance allowances are calculated correctly per assignment and employee. What currently lives in Excel spreadsheets is handled automatically.

### Three-month- Rule

Circula automatically recognizes the cut-off date and adjusts the tax treatment – without manual intervention, documented in an audit-proof manner.

### Catering- Allowances

Automatically calculated based on actual duration of absence – according to the current BMF table.

### GoBD Compliant

All receipts, workflows, and exports comply with GoBD requirements – audit-proof and audit-ready.

### DATEV Export

Correctly pre-accounted, immediately ready for export. No manual rework before the DATEV upload.

### Scalable for growing teams

From 50 to 5000 employees – Circula scales with you, without compliance risks increasing.

## Why Circula? What our customers say.

### Tax certainty

“Circula increases transparency, efficiency, and tax security in our global travel expense process. As a tax compliance expert, I see this as a real gain and a clear step forward for modern, audit-proof travel management.”

### Legal Compliance

"Circula has a software certificate, process documentation, and it is clearly proven that legal requirements and certain standards are met."

## Seamless Integrations. Connect to your ERP, accounting, or HR software

Business travelers submit their expenses in seconds using the mobile app. Admins maintain a real-time overview of all expenditures.

## Automate your expense management with Circula

Schedule a personal demo. Tailored to your team, your process, and your use cases.

5x

faster

Finance teams

## Easy Start

Easy to use

Legally compliant processes

## FAQ

### Is implementing expense management software difficult?

Circula can be set up within an hour and easily adapted to your requirements – without a major IT project. It comes with an onboarding service, a help center, and a self-explanatory user interface.

### Is Circula compliant with tax law?

Circula is 100% compliant with German tax laws. Furthermore, no transaction can be made without a receipt, and these are automatically transferred to all accounting and ERP systems.

### Is our financial data secure?

All data is secure. All servers are hosted in Germany, and data can be stored for up to 10 years on audit-proof servers.

### Is the software always up-to-date?

No matter how laws or allowances evolve, Circula is automatically up-to-date. For example, worldwide allowances are automatically updated for you according to the current BMF letter, and daily allowances are automatically calculated.

### Does Circula work with my existing IT landscape?

Deep integrations enable secure and cross-system data transfer as well as end-to-end process automation. This means: Our expense management software can be seamlessly integrated with your ERP, accounting, or HR software such as DATEV, Business Central, Personio, and others.